Little Legends Therapy – Privacy Policy & Contact Information Waiver

    Effective Date: January 16, 2025

    Little Legends Pediatric Therapy (“Little Legends,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy & Waiver explains how we collect, use, store, and disclose information submitted through our website or online forms, including registration for the Developmental Screenings at Little Llama Learners Daycare on January 16th from 9:00 AM–11:00 AM.

    This policy is designed to ensure compliance with applicable privacy laws and to clarify that information submitted through our website is not considered Protected Health Information (PHI) under HIPAA until a formal patient-provider relationship is established.

    1. Information We Collect

    When you submit an inquiry or register for developmental screenings through our website, we may collect:

    • Parent/guardian name
    • Child’s name and age
    • Phone number
    • Email address
    • General concerns about development (optional and non-diagnostic)
    • Preferred contact method
    • Any comments voluntarily submitted

    Important:
     We do not request or require detailed medical history, diagnoses, therapy notes, or any information that qualifies as PHI during this stage.

    2. Purpose of Collecting Information

    We collect this information solely to:

    • Contact you regarding the January 16th developmental screenings
    • Follow up about your interest in occupational therapy services
    • Schedule appointments or provide general information
    • Communicate updates, reminders, or attendance confirmations

    This information is used only for customer service, scheduling, and general communication—not for clinical purposes.

    3. HIPAA Disclaimer

    Information submitted through our website is not considered PHI and is not transmitted through a HIPAA-regulated portal. By submitting your information, you acknowledge and agree that:

    • Your submission is voluntary
    • The information collected is not medical or therapeutic documentation
    • No clinical evaluation, diagnosis, or treatment occurs through the website
    • You are not establishing a patient-therapist relationship by submitting the form
    • HIPAA does not apply until you become an official client and we collect PHI through HIPAA-compliant systems

    Once you become a client of Little Legends Therapy, all PHI will be handled through secure, HIPAA-compliant platforms.

    4. Waiver of Liability Regarding Submission

    By submitting your contact information on our website, you agree to the following:

    • You understand that website submissions are used only for communication and scheduling purposes.
    • You consent to being contacted by email, phone, or SMS regarding your inquiry or screening appointment.
    • You understand that online communication carries inherent privacy risks and agree not to submit sensitive medical details through the website.
    • You release Little Legends Therapy, its staff, and affiliates from liability related to the electronic transmission of non-PHI information submitted through the website.

    5. How We Store & Protect Your Information

    • Information is stored securely within our website platform and/or CRM.
    • Access is restricted to authorized team members who require it for communication purposes.
    • We do not sell, rent, or share your information with third parties for marketing purposes.

    6. Third-Party Tools

    Our website may use secure third-party services (such as form processors, CRMs, or email automation tools) to process submissions. These platforms store only the limited contact information you voluntarily provide. They do not receive PHI.

    7. Your Consent

    By submitting your information—especially for the January 16th developmental screenings—you acknowledge that:

    • You have read and understood this Privacy Policy & Waiver
    • You consent to the collection and use of your information as described
    • You agree that your submission does not create a medical or therapeutic relationship
    • You agree not to submit sensitive health details through online forms

    If you prefer not to submit information online, you may call us directly to register.

    8. Opt-Out & Contact

    You may request the deletion of your information or opt out of communication at any time by contacting:

    Little Legends Pediatric Therapy
     Billings, Montana
    Website: https://littlelegendstherapy.com/
     Email: info@littlelegendstherapy.com
    Phone: 406-647-0042

    9. Policy Updates

    We may revise this Privacy Policy from time to time. Any updates will be posted on our website with a revised effective date.

    10. Acceptance of the Waiver

    By submitting your information on our website, you agree to the terms of this Privacy Policy & Waiver.